How to reduce printing costs

You’ve got a printer but you’re constantly forking out for cartridges, paper and other maintenance costs. Want to trim your spending? Let Printernet show you how…

Printing can be an expensive business, but it doesn’t have to be. You see, while it seems as though everything requires paper there is a need for trimming costs that also needs to be managed. Of course, there are printers to suit all budgets and requirements, but the ongoing maintenance can fluctuate, particularly when printing in large volumes.

The amount of paper used or cartridges/ink required to meet your needs can often see the overall cost of printing spiral. However, Printernet are experts when it comes to the most efficient and cost-effective ways to manage your equipment, and we’ve got some great tips we feel will help you keep a lid on the various costs.


Firstly, if your printer is more than three years old, it might be worth replacing it. Of course, the cost of a new printer can be an added or unforeseen expense, but such is evolving technology that you might find greater efficiencies, and certainly less maintenance issues, with newer models. Printing manufacturers are constantly improving the number of pages a printer can churn out per minute, and they’re finding new ways to enhance your printing efficiency.

It goes without saying that Printernet will gladly help you find a model that fits your budget and meets your needs. With cashback offers, ink included in the box and 10% off inks and toners when you spend over £100, there are terrific deals to be had that won’t break the bank.

Yet if you’re happy to stick with what you have, then think big… for anyone who says size doesn’t matter can’t be talking about print cartridges! XL cartridges are larger in size than regular alternatives and this can often be reflected in the price tag but don’t be fooled – buying smaller cartridges can be more expensive in the long run. XL cartridges are actually better value for money, because they have a greater yield or capacity (which subsequently means you won’t need to replace them as frequently).


Duplex printing can also help. If your printer has the facility to print on both sides of a sheet of paper (and you’ll find an increasing number of models offer this functionality), then your paper use will be sliced in half, particularly useful when printing brochures, leaflets or cards.

You’ll also find more tanks beneficial. In fact, the more the merrier! Using separate ink cartridges helps to minimise wastage. Replacing a solitary cartridge is far more cost effective than replacing a whole combined colour cartridge where the remaining ink would go to waste. If you print more of one colour (for a company logo, perhaps), then consider that that cartridge is more likely to run out before the others.

Also consider whether or not you need to print in colour. Black ink is cheaper, so only use colour where necessary. Why not set your printer to monochrome? This means all users will have to specifically select colour, which will make them consider whether colour is essential or not.

So, while printing can be expensive, there are ways and means to manage your costs effectively. Careful management and decision-making can dramatically reduce wastage and enhance efficiency. Remember, it sometimes pays to invest more in the first instance to save money in the long run. And whether you feel you need to upgrade your technology or you simply need help educating yourself and others about the best ways to keep costs to a minimum, our experts are always on hand to share our advice and tips.

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